RULES & REGULATIONS

<Translated from the Japanese official race website>

 

RACER QUALIFICATIONS

  1. You must be 18 years old or above as of race day. 
  2. You must have the confidence to complete the race within the time limit and without getting lost.
  3. You must have completed a minimum of one trail running race 30 km or longer between June 1, 2014 and June 30, 2016.

 

CONDITIONS TO PARTICIPATE

  1. You must be capable of coping with difficulties on your own without outside assistance (whether it be altitude, weather, mental or physical issues). You are responsible for your own safety and well-being.
  2. You must agree to abide by the all rules and regulations set out by the race. The race is being held in an environment where there are animals, vegetation as well as other people, and these rules are intended to minimize the environmental burden and impact on the trails.

RACE RULES

  1. Race ranking is based on finish time.
  2. The race course is 72km in distance and the total number of participants is 1500.
  3. There are three cut-off times for the race. Racers who do not meet these cut-off times will be stopped and will not be able to continue the race. Please follow the instructions of the staff who will direct you off the race course.
    - Race start: Sunday, Dec 11, 6:00am at Matsuzaki Port
    - Cut-off #1: Dec 11, 9:00 (3 hours after starting), at Hozoin Temple, 9km from the start line
    - Cut-off #2: Dec 11, 14:30 (8.5 hours after starting), at Nishina Pass, 44.2km from the start line
    - Cut-off #3: Dec 11, 17:00 (11 hours after starting), at Toi Parking Lot, 55km from the start line
  4. The finish line is located at Izu Shuzenji Spa/Izu Shuzenji Sogo Kaikan. You must meet all of the above cut-off times and make it cross the finish line by 20:00, Dec 11, (14 hours after starting).
  5. Participants must complete the gear check and racer check-in and attend a race briefing scheduled on Saturday, Dec 10. You cannot have someone else attend the gear check on your behalf. You must have you gear checked before racer check-in.
    - Gear check & racer check-in:  11:00-20:00
    - Briefing:  Scheduled four times between 11:00-20:00 (1 time in English)
    - Location: Matsuzaki-cho Environment Improvement Centre
  6. The race course may change depending on the weather and trail conditions.

ENVIRONMENTAL PROTECTION RULES

The race course passes through national parks and designated sensitive wildlife areas inhabited by rare animals and plants. The following rules are in place to minimize the impact on this environment and all racers are expected to thoroughly understand and abide by these rules.

  1. The use of trekking poles is prohibited to minimize the impact on the trails.
  2. You must stay on the trail at all times. There will be sections where racers will not be able to pass each other in order to protect the environment. Please abide by all other restrictions that may also be applied during the race.
  3. Picking up or damaging plants, animals, fungi and rocks found along the race course as well as within the overall race area is prohibited.
  4. Running off the trail / cutting corners is strictly prohibited due to potential damage to vegetation along the course.
  5. Do not throw any garbage along the course.
  6. Please use the toilets located at each aid station. Also, please carry and use a portable/disposable toilet and use it if you are unable to wait. Do not throw away toilet paper along the trails. All toilet paper must be carried out with you.
  7. In order to reduce energy consumption and lower carbon dioxide emissions, we highly recommend you utilize public transportation or carpool.
  8. The environmental protection of national parks and appropriate usage of these areas are outlined in the Natural Parks Act.
    *Natural Parks System (Ministry of the Environment website)
     http://www.env.go.jp/park/system/index.html
  9. The race organizer reserves the right to set up walking-only sections, make course changes, or if necessary, cancel the race if poor trail conditions are such that the environmental impact on the trail is too great given the number of users (even if the trail may be physically safe for the racers).

CONSIDERATION FOR OTHER RACERS AND THE GENERAL PUBLIC

  1. If during the race, you encounter another runner who is injured or sick and unable to move on their own, please give priority to assisting that person.
  2. Please treat the local support and volunteer staff with respect and appreciation at all times.
  3. Please keep in mind that the race course is not on private property owned by the race and must be shared with the general public at all times. When you have to pass them, please do so in safe place where the trail is wide and remember to slow down and walk.
  4. Do not damage any property located along the race course.
  5. Please stay on the course at all times and do not go off the trails.
  6. Please run along sidewalks except for paved roads with special permit for the race.
    When crossing roads, please follow instructions of the race staff.

SECTION BETWEEN NAMESAWA PASS AND MT. GOTO (WITHIN THE NATIONAL PARK)

A portion of the race course (from Nihonsugi Pass through Shuzenji Nature Park) passes through a national park designated as a special protection area. The areas around the hiking trails between Namesawa Pass and Mt. Goto are particularly sensitive, as it is densely populated by a unique species of old growth beech trees and local hydrangea that cannot be found elsewhere in Japan. These old growth beech forests along the coast of the Pacific Ocean are environmentally critical in supporting a variety of wildlife and plants in the Amagi Mountain area and must be protected. In order to do so, the section between Namesawa Pass and Mt. Goto has been designated as a “no-passing zone” and you will be required to abide by the following rules:

  1. The section between Namesawa Pass and Mt. Goto is designated as a “no-passing zone” where racers are prohibited from passing each other. As an exception however, racers may pass each other only if the trail is wide enough and racers can pass each other without damaging the trails/vegetation.
  2. There will be course marshals along the course to enforce these rules. These marshals have the authority to disqualify racers immediately if they do not follow the rules.
  3. Other sections may also be designated as “walking sections” where racers will be required to walk (not run).

RULES REGARDING THE GENERAL PUBLIC (WITHIN THE NATIONAL PARK)

While there are no specific rules that prevent running within national parks, in general, these trails/paths were built for the purpose of walking and are maintained for the general public to enjoy. We appreciate that you understand this situation and give way to others who are walking along the trails.

  1. Please give pedestrians (i.e. walkers, hikers, general public) the right of way.
  2. When overtaking a pedestrian, please do so in a safe area. Slow down and walk (don’t run) and make sure that you call out to let the person know that you are approaching from behind.
  3. When passing an oncoming pedestrian, please step aside and give him/her the right of way. Pass the pedestrian in a place that is safe.

AID STATIONS AND MEDICAL ASSISTANCE

There will be one water station (WP) and three aid stations (AP) set up along the course.

  1. There will be food and drinks at each of the aid stations (AP). There will be only water available at the water station (WP).
  2. Toilets and a medical booth will be set up at each aid station and water station.
  3. Due to capacity constraints of some of the aid stations, individual support by racers’ family and friends may be limited at these aid stations.
  4. Supporters must follow staff instructions when parking at aid stations.
  5. The food and drinks at the aid stations are only for the racers. While supporters will not be able to take food/drinks, they will be allowed to stay and rest at the aid stations.
  6. Those who have not registered for the race may not run alongside a racer nor run along the race course.

RACE COURSE MARKERS

  1. The race course will be marked using marking tapes and signs. Race staff will also be positioned along the course. Dangerous areas up in the mountains will be marked by ropes and patrolled by staff in order to reduce risk. Please abide by instructions by staff. (Note: Permission has been obtained from the appropriate land owners and property managers to put up temporary signs and marking tapes).
  2. Signs showing distance will be set up approximately every one kilometer.
  3. There will be a "no-passing" section as well as other sections with specific rules/conditions. Please abide by these rules.
  4. A staff member may instruct you to stop at traffic intersections. Please abide by their instructions.
  5. The signs and markers will be set up just before the race and will be immediately removed after the race.

RESCUE AND MEDICAL ASSISTANCE

  1. In order to ensure race safety, race headquarters will prepare and arrange for rescue and medical assistance during the race. However, each participant must recognize and understand that there are risks that may result in injuries and/or accidents associated with trail running. You are responsible for your own safety and will be participating in this race at your own risk.
  2. Emergency and first aid tents staffed by a doctor and/or nurse will be located at all aid stations. These facilities will have telephone communication to race headquarters.
  3. Emergency rescues/procedures will be available to racers as well all those involved in the race (e.g. staff, supporters).
    -Please note that, depending on the area, it may take a long period of time for help to reach you.
    -If you receive emergency medical assistance from a rescue crew and/or doctor, please make sure that you get examined by a medical expert at a hospital after the race. Please contact the race office to let them know of your condition after the medical examination.
  4. Doctors and rescue staff have the authority to stop a racer from continuing the race. This will be done by taking off the racer's IC chips as well as number card if necessary.
  5. If you drop out of the race, you can take a race shuttle that will take you back to the finish line or be picked up by your outside support. You can also call a taxi at your own expense.
  6. Depending on your condition, an emergency evacuation may be required. This evacuation will be at the expense of the person being rescued.
  7. In the case of an emergency, if you are unable to reach the race headquarters, you can also call the public emergency number "119" to directly ask for help.
  8. Each registered racer is covered for the following under the race's insurance policy:
    -Death & disability : 7,400,000 JPY max.
    -Hospitalization : 6,000 JPY (per day)
    -Hospital Treatment : 3,500 JPY (per day)

RACER TRACKING

  • All racers will be kept track of using IC chips as they go through the aid stations.
  • The IC chips will keep track of individual racer names and times.
  • The IC chips must be attached to the racer at all times.
  • The IC chips will be collected after the race. If you lose your IC chip, you will be charged 2100 yen.
  • If you decide to drop out of the race, you must return your IC chip to race staff or place it in an IC chip return box located at the aid stations.

DROPPING OUT OF THE RACE

If you decide to drop out of the race, you must notify race staff. Please remove your race card/bib and give your IC chips to a race staff member so that race headquarters can be notified. Once you've dropped out of the race, you will not be able to re-start.
Remember to keep your race card with you as you will need it to retrieve your bags from the bag storage area.


<DROPPING OUT AT AN AID STATION>

  1. Tell an aid station staff that you've decided to drop out of the race.
  2. You must hand in your racer number card with the IC chip attached.
  3. You will be able to return to the finish line area by a race shuttle that will stop by the aid stations.

<DROPPING OUT ALONG THE COURSE>

  1. Please tell staff if you decide to drop out of the race while out on the course.
  2. If you are able to move on your own, please make your way to the closest aid station. If you cannot move on your own and need assistance, please follow race staff instructions.

Note:

It will take time to get help out to you if you are out on the race course.

If you are not feeling well, it would be best to make your decision to drop out at an aid station.

GEAR & EQUIPMENT CHECKLIST

The following is a list of mandatory equipment that must be carried with you at all times during the race. Once your mandatory equipment has been checked by race staff, you may not make any changes to your gear.

The temperature can vary widely on the day of the race. The wind can also be very strong on top of the mountains. Please check the weather beforehand and bring appropriate clothing to protect you from the cold.

  • Lowest Altitude:  0 meters (Matsuzaki Port)
  • Highest Altitude:  1,035 meters (Mt. Nekkoshi)
  • Cumulative Altitude Gain:  3,310 meters
  • Weather stats in Matsuzaki (5 yr avg from 2011-15 on Dec 11)
    • Average temperature: 10.3C
    • Average rainfall: 0.7mm
    • Average wind velocity: 4.6m/s
  • A large portion of this course (57km) is at an altitude of 500-900 meters.  Keep in mind that in general, when the elevation increases by 100 meters, the temperature falls by 0.6 degrees celsius and if the wind velocity increases by 1 m/s, the temperature falls by 1 degree celsius.

 

  1. Course map, compass (electronic compasses are acceptable)
  2. Mobile phone (you must be able to make/receive calls in Japan with this mobile phone). Please input the race's emergency number. Make sure your phone is fully charged before the race.
  3. Personal cup for hot/cold drinks at aid stations (minimum 150cc size). No glass bottles allowed. 
  4. Water (you must have a minimum of 1L at the start line)
  5. 2 lights (make sure they work) with replacement batteries for both lights. 
  6. Survival blanket
  7. Whistle
  8. Adhesive elastic kinesio-tape/band (minimum length of 80cm x 3cm) 
  9. Food
  10. Portable/disposable toilet
  11. Waterproof rain jacket with hood
    The jacket must be waterproof and be made of a breathable membrane (a water resistance level of at least 10,000mm/cm3 is recommended). All seams must be seam-sealed and the jacket must be able to protect you from harsh weather conditions up in the mountains. Anything not waterproof or non-breathable will be disallowed.
  12. Warm clothing - Top: a combination of 3 layers (base layer, mid-layer, and outer layer) that provide warmth. Cotton is not acceptable. Down or fleece is strongly recommended. Rain jackets are acceptable as a outer layer.  Bottom: running pants, leggings, or tights that completely cover your legs down to the ankles or a combination of leggings, tights, and long socks are allowed.
  13. Shoes - must cover the top of your feet (the tops of your feet must not be exposed)
  14. Gloves/mittens (gloves with cut-off fingers not allowed)
  15. First aid kit (such as band aids, disinfectant, etc)  
  16. Insurance (The insurance coverage provided by the race is limited (see "RESCUE & MEDICAL ASSISTANCE" 8) above). If coming from overseas, enrollment in an overseas travel/accident insurance policy is highly recommended as medical expenses in Japan can be very costly without it)
  17. 2 racer bibs, IC chip
    Racer bibs will be given to you after the gear check. The IC chip is attached to the race bib. 
  18. Photo identification
  19. Small light to put on your backpack at night. (Reflectors/reflective tape that can’t be turned on as well as handheld flashlights that can’t be attached to your backpacks are not acceptable).

OTHER RECOMMENDED GEAR & EQUIPMENT

Rain pants, hat, change of clothes, sunscreen, vaseline, cash, mobile phone charger + waterproof case + spare batteries, waterproof trail shoes

BAGGAGE STORAGE

The start and finish lines for the race are located in different places. You will be able to drop off any bags/luggage at the start area in Matsuzaki Port (Matsuzaki Town) and the race will transport them to the finish line at Shuzenji General Hall (Izu City) for you.

  • Baggage storage open on Dec 10 from 4:00-5:30 (Matsuzaki start area)
  • Baggage return on Dec 11 from 13:00-20:00 (Shuzenji Onsen)

PROHIBITED ACTIONS

A racer may be stopped from racing and disqualified for not obeying staff instructions as well as for the following actions:

  1. Taking shortcuts and/or running off the trails. 
  2. Not carrying the mandatory equipment. 
  3. Throwing garbage onto the course (this applies to both the race and his/her supporters). 
  4. Receiving outside support at other than the stipulated aid stations. 
  5. Running with people who are not officially registered in the race as racers. 
  6. Cheating (e.g. using other means of transportation, using substitute runners, and other unlawful actions) 
  7. Not carrying your IC chips with you. 
  8. Not abiding by the instructions given by official race staff including doctors, nurses, and emergency staff. 
  9. Continuing to run after the cutoff times. 
  10. Not wearing your race bib during the race.
  11. Using trekking poles or walking sticks.
  12. Running barefoot, with sandals or shoes exposing bare feet.

RACER & RACE ORGANIZATION RESPONSIBILITIES

<Race organizer responsibilities>

  • Non-deliberate damage to property by race participants (e.g. plants and animals, objects, trails, etc.)
  • Marking and location of signs identifying the race course 
  • Staff safety management
  • Insurance coverage (Liability insurance and property & casualty insurance, cancellation insurance).

<Racer responsibilities>

  • Race participants are responsible for everything else except the above.

CANCELLATION OF THE RACE

The race organization reserves the right to cancel or cut-short the race for the following reasons:

  • Weather warnings sent by the meteorological agency
  • The inability to ensure runner safety due to risks such as landslides and rockfalls along the course. 
  • Natural disasters (as per warnings from the "Tokai Earthquake Warning Information" and “Tokai Earthquake Prediction Information” Centers). 
  • Large earthquakes or heavy rains and winds in the race area (as per weather warnings). If there is a landslide warning issued, the race organizer will decide whether to change or shorten the course or cancel the race.
  • Poor trail conditions making the environmental impact on the trail is too great given the number of users (even if the trail is physically safe for the racers). In such a case, the race organizer reserves the right to set up walking-only sections, make course changes, or if necessary, cancel the race.
  • In the event of an earthquake, hurricane/typhoon, flood, snowstorm, incidents, accidents and/or epidemics, the race organization reserves the right to make judgments and decisions regarding the shortening/cancelling of the race.
  • The decision as to whether or not the race will be cancelled will be made on the day before the race or on the day of the race. This will be communicated via the official race website as well as the race’s official Facebook page. We appreciate your cooperation in not calling by telephone. If the race needs to be cancelled once the race has started, this will be announced at each of the aid stations.
  • There are no refunds in the event of cancellation of the race.

INTERNATIONAL TRAIL RUNNING ASSOCIATION & UTMB 2017 QUALIFYING RACE

The Izu Trail Journey is a qualifying race for the Ultra-Trail Mt. Fuji (UTMF) and the Ultra-Trail Mont Blanc (UTMB)*The race is also a registered with the International Trail Running Association (ITRA).  

* Awaiting approval.

 

 

PHOTOS / VIDEOS / RACE RESULTS

The race owns all photographs, video footage, race results and articles taken/obtained during the race and reserves the right to use this information/media in newspapers, magazines, television, internet, etc.

 


Participants are expected to complete a course over 72 km in distance in a mountainous area with peaks reaching an altitude of 1000m. The race will be taking place in March, exposing racers to cold, strong winds blowing up from the ocean as well as deteriorating weather conditions such as snow. Racers may face various risks including falling rocks, slips, falls, getting lost, sickness, injuries and fatigue but understand and agree that they are responsible for their own safety and well being and will not hold the race responsible for any of these risks.